Qualifications

Please provide details of any qualifications held, in particular any places of study undertaken within the past 5 years.

New Starter Information

Bank Detail

Office Use Only

Next of Kin Details

A. Medical History

B. Disabilities

C. Pre-Existing Medical Conditions

Uniform Info Requirements

Please select the relevant sizes below:

Please sign below to acknowledge AK9’s uniform policy.

At AK9, the appearance of our officers is fundamental and the requirements of all our officers is that they are to ALWAYS arrive at work looking smart; this includes wearing appropriate shoes and having neatly trimmed hair and beards.

By signing below, I understand that the company uniform policy requirements are black shoes (no trainers) and dark socks.

I also accept liability for the cost of any uniform issued to me should I leave the company within 6 months of my start date. This cost will be calculated and deducted from any monies owed upon leaving.

48-hour Opt-out Agreement

This Opt-out Agreement is made under the provisions of the Working Time Directive (WTD) 1998 and as such forms part of your Contract of Employment with AK9 Security & FM Solutions Ltd.

I hereby agree to Opt-out of the 48 Hour Agreement as specified in the WTD (1998).

I understand that if I wish to revoke this in the future, then I am required to give AK9 a minimum of 1 months’ notice.

Holiday Info & Procedures

Holiday Entitlement and Annual Leave Procedures

Key Points

Holiday entitlement is calculated on a pro-rata basis. Holiday is capped at a maximum of 20 days basic entitlement per year for officers that work a minimum of 5 shifts a week on a consistent basis. Employees not working to a set work pattern or a set number of hours will have an average calculated over a 12-week period. If a worker’s pay varies according to various sites worked, then holiday pay is calculated as the pay for the normal weekly working hours multiplied by the worker’s average hourly rate over the preceding 12 weeks.

Taking Leave Building Up Leave

Under the Working Time Regulations, employers can use an accrual system to calculate how much leave a worker has built up during their first year of employment. Under such an accrual system, leave is built up monthly at the rate of one twelfth of the annual entitlement.

Overtaken Leave

Regulation 14 (4) of the Working Time Regulations 1998 states that a worker will compensate the employer, whether by payment, undertaking additional work or otherwise, if leave already taken is in excess of entitlement. An end-of-year review of all officers’ leave taken during the preceding year will be conducted and the Company will be entitled to deduct the overtaken payment amount from any officer found to have taken more holiday than their accrued entitlement.

Public Holidays

There is no legal right to paid leave for public holidays; any right to paid time off for these holidays depends on the terms of a worker's contract. Paid public holidays can be counted as part of the statutory entitlement.

Please be aware of the Company’s annual leave procedures:

1. Application for leave MUST be submitted on the official Company holiday request form.
2. Application for leave MUST be submitted at least 4 weeks in advance.
3. Travel arrangements MUST not be made unless your application for leave has been approved.
4. Only 2 weeks’ maximum leave can be approved at any one time providing you have accrued enough entitlement. There is no general statutory right to extend leave without pay. Unauthorised leave will subject the individual to the Company’s disciplinary procedure.
5. All entitlement not taken by the end of the year will be lost and cannot be carried forward to the next year.

I confirm that I have read, understood and agree to the holiday entitlement and annual leave procedures and directives as stated above.

Employment Check and Info

AK9 must carry out employment checks on all employees in order to meet standards expected within the industries in which it operates.

All employees must provide 5 years employment history, detailing any gaps in employment over 28 days e.g. unemployed, travelling etc. All employees must also provide 2 personal referees who have known them for a minimum of 5 years. These referees cannot be a member of your family or a current employee of AK9.

Employment History

Personal Referees

I hereby give permission for AK9 to contact the above referees to verify my employment history.

Reference Authority Form

Personal Reference, Employment Verification, Right to Work in the UK, Driving License

Please read carefully before signing this form.

I understand that employment with the Company is subject to satisfactory references and security screening in accordance with BS7858. I undertake to co-operate with the Company in providing any additional information required to meet these criteria.

I authorise the Company and/or its nominated agent to approach previous employers, schools/colleges, character referees or Government Agencies to verify that the information I have provided is correct.

I authorise the Company to make a consumer information search with a credit reference agency, which will keep a record of that search and may share that information with other credit reference agencies.

I consent to the Company contacting the UK Visas & Immigration or relevant other Agency to confirm the status of my right to work in the UK, which may include verifying a Passport and/or identity card and/or the status of a visa and/or visa application. Upon request, I will provide my passport and/or identity card and/or visa and/or visa application reference number to the Company.

If I am required to drive for business purposes and/or use a company vehicle, I authorise the company to verify my driving licence and accept that I will be required to complete a consent form to process the relevant checks.

I consent to the Company’s reasonable processing of any sensitive personal information obtained for the purposes of establishing my medical condition and fitness to perform my duties. I accept that I may be required to undergo a medical examination where requested by the Company. Subject to the access to Medical Records Act 1988, I consent to the results of such examination to be given to the Company. I understand and agree that if so, required I will make a Statuary Declaration in accordance with the provisions of the Statutory Declarations Act 1835, in confirmation of previous employment or unemployment.

I understand that some or all of the information I have provided in this application will be held on a computer and in manual records

I hereby certify that, to the best of my knowledge, the details I have given in this application are complete and correct.

I understand that any false statement or omission to the Company or its representatives may render me liable to dismissal without notice.

Equal Opportunities Monitoring Form

AK9 is committed to promoting fairness and eliminating discrimination from recruitment and selection practices. We will ensure that no job applicant or employee received less favourable treatment either directly or indirectly, on the grounds of age, race, disability, gender, marital status, religion or faith or sexual orientation.

To monitor and audit the effective delivery of this commitment, AK9 requires all employees to provide information asked for in this monitoring form. This will only be used for this purpose and will be treated in strict confidence.

The form will be held by the Human Resources database to help monitor the diversity of our workforce. This will enable us to develop appropriate policies and procedures in respect of diversity and equal opportunities.

Disability is defined by the Equality Act as: A physical or mental impairment, which has a substatntial and long-term adverse effect on a person's ability to carry out normal day-to-day activities. The disability could be physical, sensory or mental and must be expected to last atleast 12 months.

Company Vehicle Policy Statement

AK9 Security & FM Solutions Ltd recognises its responsibilities with regard to vehicle usage and requires all employees who are supplied with or operate a vehicle owned or provided by the company for use to comply with the following:

Security Officer Competency Test

COLOUR BLINDNESS :

What numbers do you see revealed in the patterns of dots below? If you do not see a number displayed in the pattern, state “Nothing”.

P46: Employee without a form P45

Section one To be completed by the employee

Your employer will need this information if you don’t have a form P45 from your previous employer. Your employer may ask you to complete this form or provide the same information in another format. If you later receive your P45, hand it to your present employer. Use capital letters when completing this form.

Your details

National Insurance number. This is very important in getting your tax and benefits right

Date of Birth

Title

Mr Mrs Miss Ms Other title

Address
House or Flat No

Surname

Rest of address including house name or flat name

First Name(s)

Postcode

Gender

Male Female

Your present circumstances

Read all the following statements carefully and enter 'X' in the one box that applies to you.

A – This is my first job since last 6 April and I have not been receiving taxable Jobseeker's Allowance, Employment and Support Allowance or taxable Incapacity Benefit or a state or occupational pension.

Student Loans (advanced in the UK)

If you left a course of UK Higher Education before last 6 April and received your first UK Student Loan instalment on or after 1 September 1998 and you have not fully repaid your Student Loan, choose 'X' in box D. (Do not choose ‘X’ in box D if you are repaying your UK Student Loan by agreement with the UK Student Loans Company to make monthly payments through your bank or building society account.)

or
B – This is now my only job, but since last 6 April I have had another job, or have received taxable Jobseeker's Allowance, Employment and Support Allowance or taxable Incapacity Benefit. I do not receive a state or occupational pension.

Signature
I confirm that this information is correct

or
C – I have another job or receive a state or occupational pension.

Date

Section two To be completed by the employer

Almost all employers must file employee starter information online at www.hmrc.gov.uk/online
Guidance for employers who must file online can be found at www.businesslink.gov.uk/payingnewemployees
Employers exempt from filing online should send this form to their HM Revenue & Customs office on the first payday. Guidance can be found in the E13 Employer Helpbook Day to day payroll.

Employee's details

Date of Birth

Works/payroll number and department or branch (if any)

Job Title

Address
Building Number

Employer PAYE reference
Office number Reference number

Rest of address

Employer name

First Name(s)

Postcode

Tax code used

If you do not know the tax code to use or the current National Insurance contributions (NICs) lower earnings limit, go to www.businesslink.gov.uk/payeratesandthresholds
Enter 'X' in the appropriate box

Box A

Emergency code on a cumulative basis

Tax Code Used

Box B

Emergency code on a non-cumulative Week 1/Month 1 basis

If Week 1 or Month 1 applies, enter 'X' in this box

Box C

Code BR unless employee fails to complete section one then code 0T Week 1/Month 1 basis

For employees who complete Box A or Box B starter notification is not needed until their earnings reach the NICs lower earnings limit

Attachments

Declaration